Dealing With Gross Lease Occupancy Information

Enter a value that specifies an area meaning, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base location type for a record. The system will use the accumulation of GLOA and GLA adjustments to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location change 1-5)

Enter user-defined codes from UDC table 15/AR that specify changes to the base area type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that defines changes to the base location type for gross leaseable location (GLA).

Program ID

The system displays one of the following worths:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table during a conversion.

Updating Gross Lease Occupancy Information

This section supplies a summary of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease occupied area (GLOA) and gross leasable area (GLA) for all units in a building or residential or commercial property for a specified period. You can provide the details from the R15141 report to brokers who are looking for residential or commercial properties to rent and to landlords who can supply the information to prospective tenants.

When you run the R15141 program, the system:

- Uses the dates entered in the processing options to identify the time period, based upon the lease dates, for which the calculations apply.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA change values from the Area Master table (F1514).

Processing choices enable you to define how the system carries out the calculations, as well as whether the computations must be carried out for all lease statuses and lease types. You can also run the program for specific structure (business system) category codes to determine tenancy for a group of structures (for instance, the tenancy on A-rated residential or commercial properties).

You can run and store several versions of the R15141 program. For example, you can run the program utilizing location worths from the first of the month and then run the program once again utilizing location worths from the end of the month. You can likewise run the R15141 program to acquire GLA and GLOA results for a defined area definition to make sure a more precise denominator computation for share element denominator and renter exemption guideline computations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification location types specified in Area Definitions table (F15142) will be utilized to change the worths for GLOA and GLA that are occupied in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for cost participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs recover values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing options enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system uses to compute gross leasable locations (GLA) and gross lease inhabited locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify a computation technique from UDC table 15/OM that identifies the occupied location for a system. Values are:

1: Select location worths since the first day of the month.

2: Select area values since the last day of the month.

3: Select area values since the 15th day of the month.

4: Select an average area for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the value in the Deletion Method processing option. The system will then re-calculate occupancy.

1: Delete only. The procedure will end after the system erases records from F15141.

Note. If you get in 1 in the Deletion Method processing choice, you should still enter a calculation technique and location definition to determine the records the systems selects for removal.

5. Deletion Method

Specify how records are selected for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on information selection, date range, computation approach, and area definition values in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area definition to utilize to calculate the occupied location for a system.

The base area type is utilized to compute unadjusted area values for GLOA and GLA. If you get in adjustment location types for GLOA and GLA, the system will apply those location totals up to the unadjusted area values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is occupied or vacant for the time period from the commitment date to the lease begin date. Values are:

Blank: The unit is vacant.

1: The unit is occupied.

Lease Status

Specify which leases to select for processing based upon the lease status; use this processing alternative in combination with the Lease Status 1 through Lease Status 10 processing alternatives. Values are:

Blank: Process all leases for all lease statuses.

1: Select.

2: Omit. The system processes leases for all other lease statuses.

2. Lease Status 1 through 11. Lease Status 10

Specify user-defined codes from UDC table 15/LS that identify a lease status for the system to utilize when picking leades for processing; utilize this processing choice in conjunction with the Select/Omit Flag processing choice.

12. Include Blank Lease Statuses in Select/Omit List

Specify whether to include leases with a blank lease status in the select/omit list. Values are:

1. Select/Omit Flag

Specify which rents to select for processing based on the lease type; utilize this processing choice in conjunction with the Lease Type 1 through Lease Type 10 processing alternatives. Values are:

Blank: Select all lease types.

S: Select.

O: Omit.

2. Lease Type 1 through 11. Lease Type 10

Specify the lease types to choose or omit based on the worth specified in the Select/Omit Flag processing option.

12. Include Blank Lease Types in Select/Omit list

Specify whether to consist of leases with a blank lease enter the select/omit list. Values are:

Blank: Do not consist of.

1: Include.

1. Print Edit Report

Specify whether to and what type of report the system prints. Values are:

Blank: Do not print a report.

1: Print all records that are upgraded to the F15141 table.

2: Print records with alerting messages just.

Revising Gross Lease Occupancy Information

This section supplies a summary of gross lease occupancy details and talks about how to modify gross lease tenancy details.

Understanding Gross Lease Occupancy Information

After you produce tenancy information by running the Gross Lease Occupancy Refresh program (R15141), you can utilize the Gross Lease Occupancy Information program (P151410) to examine the occupancy information. The results of the R15141 program reflect the adjustments to GLOA and GLA based upon the location meaning.

On the Deal with GLOA type, you can select records to examine by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and after that sum up the displayed records by residential or commercial property, structure, or unit. By making it possible for one or more choices, you can display GLOA (gross lease inhabited area), GLA (gross leasable area), and occupancy portions. You can likewise select the overalls that appear. The system shows 12 months of occupancy info for the defined start date.

If you summarize records by unit, you can modify the GLA or GLOA amounts as necessary, and after that lock the worths to avoid them from being updated in the future. The system provides two lock fields so that you can lock GLA, GLOA, or both. When you modify any info, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).

Forms Used to Revise Gross Lease Occupancy Information

Form Name

FormID

Navigation

Usage

Deal with GLOA

W151410A

Tenant & Lease Information (G1511), Gross Lease Occupancy Information